Register as a UF Vendor in the Supplier Portal.

Once you obtain your Vendor ID, proceed to Step 2.

After you obtain your Vendor ID, visit the Self-Service Portal to submit the following required documents:

• Copy of valid State of Florida business license
• Copy of valid alcohol license and insurance (if applicable)
•  Certificate of Liability Insurance (see sample)
  • General liability insurance
  • Automobile insurance
  • Workers’ Compensation
• A signed copy of the Catering Services Agreement
• A signed copy of the Mobile Food Vendor Protocols (if applicable).

Business Services will review and approve your account within 2 business days. Once approved, you can manage your documents from your account (See Step 3).

Upload and manage the required documents in the Self-Service Portal. You may also use this portal to update expired or about to expire documents.

Licenses 

• A copy of a current State of Florida Business License for Food Services, Catering, Mobile Food Vendor, or Annual Food Permit
• A copy of a current State of Florida Caterer License for Beer, Wine, and Liquor Consumption on Premises (Series 13CT, QUOTA 2COP, or QUOTA 4COP). Caterer shall comply with applicable laws and regulations including applicable University policies.

Insurance Requirements

• Type and Amount of Coverage (see sample)
  • General Liability – Commercial General Liability Insurance with limits no less than $1,000,000 per occurrence and $2,000,000 in the aggregate including bodily injury, death, and property damage and completed operations and advertising liability, which policy shall include contractual liability coverage insuring the activities of Caterer under this agreement.
  • Workers’ Compensation – Worker’s Compensation Insurance as required by Chapter 440, Florida Statutes. Firms with less than 3 employees who claim to be exempt from carrying Worker’s Compensation must provide the University with a State of Florida worker’s comp exemption certificate and include list of employees not covered. 
  • Auto Liability – Automobile Liability Insurance on all vehicles (Symbol 1: Any Auto) used to fulfill responsibilities of this Agreement covering bodily injury and property damage in the amount of at least $500,000 in combined coverage per occurrence. 
  • Alcohol Liability (if applicable) – If Caterer is to provide alcoholic beverages, Liquor Liability Insurance with liability limits of at least $1,000,000 per occurrence for bodily injury, death, and property damage and completed Operations, which policy shall include contractual liability coverage insuring the activities of Caterer under this Agreement.
• Additional Insured
  The Commercial General Liability and the Automobile Liability policies required hereunder must name the “University of Florida Board of Trustees” as additional insured, and each certificate evidencing such coverage must reflect the University’s additional insured status. 
• Waiver of Subrogation
  Except where prohibited by law, Caterer shall require its insurer to waive all rights of subrogation against University insurers and University.
• 30-Day Notice of Cancellation
  The insurance policies shall require that the insurer will provide at least thirty (30) days written notice to University if a policy is to be cancelled or the coverage thereunder reduced or modified in any way before the expiration date thereof.